I was working in Mississippi at the time of Katrina so experienced the full force of it. As I was closely involved with MDAH they sought my assistance with damaged tapes. On a personal level I found FEMA less than helpful.
From this site you can download Sound Directions and a tool called FACET -
http://www.dlib.indiana.edu/projects/sounddirections/papersPresent/index.shtmlThis, along with the IASA TC-04 document are the 'bibles' we work with in the archiving field. At least now many archives have an international standard to work to so we can all be on the same page. The FACET tool is a way of grading a tape or disk. It gives points taking into account how at risk an object is and then a report so you can justify a decision of whether to preserve something. It's very useful.
Here, we do what we call 'preservation on demand' (POD) as well as normal preservation. PODding is when a client wants something and it hasn't yet been preserved in the digital domain. They may only want 1 minute of audio from it but we preserve the whole item. This could involve several tapes, being part of a series, so it can be very time consuming. For example, the other day I had a client wanting about 4 minutes of audio but it actually took me 6 1/2 hours of digitizing so they could have what they wanted.
Everything takes time and patience is the name of the game! Before I even get to the actual digitization part there is all the preparation to do. Fixing old splices and replacing them with archival grade splicing tape, changing or putting new leader on, getting it from a tailout position to headout, which I run at 15 ips (no FF or RW here!), checking tape type, does it need baking, is it acetate tape (if you hold it up to the light and you can see through it then it is acetate and NEVER bake it!). Also I check the box and any slugs (announcer sheets) for acid content, analogue tape deteriorates more in high acid content containers.
When we get to the actual preservation part we record it flat at 96kHz/24bit NO FRILLS! We don't fiddle around with EQ or de-hiss or anything at this point. The only time we use the 'fun' toys is when a client wants it. The reason for recording it flat is so in the future the next person won't have to try and figure out what we added and we want to leave a 'fingerprint', if you like. We also document everything we do and note this in a database - tape type, speed, thickness, machines, software, splices, baked, styli, everything.
I have at my fingertips 6 x Studer B67's (one I have adapted as my Isopropyl Drip Machine, Richard Hess has the story and some pictures on his site) and 4 x Studer A807's, plus we have about 10 x Otari MX50-50's, some that have been specially by the RNZ tech's. In storage we have a few gems, but I'll let you in on that at a later date ;-) For cassettes we use Tascam 122 MkII and III i think. We just managed to get 10 more so we can mass digitise the cassettes, we need to move as fast as we can to save our broadcasting heritage.
We use Quadriga and Wavelab.....I could go on!
Cheers
Marie